Job Image - Ziyana Business Consulting & Training
Deadline_Icon_Ziyana Business Consulting & Training

Application Deadline

13 April 2022


Job Type Icon - Ziyana Business Consulting & Training

Full Time

Location Pin - Ziyana Business Consulting & Training

Durban, South Africa

About the Role



· 5 to 10 years document control experience with electronic document management system.

· Substantial EDMS (Electronic Document Management Systems) experience at intermediate level.

· Working knowledge and experience of ERP (Enterprise Resource Planning) SAP / Oracle.

· Strong competency in Electronic Document Management Systems (EDMS) and document management work processes.

· University Certificate Program in Intellectual Property Management / with WIPO (World Intellectual Property Organization) Worldwide Academy / Configuration Management accredited university in South Africa.

· National Higher Diploma in Information Management, Business Law / Equivalent.

· Work well with teams of people, high attention to detail, analytical and structured.

· Ability to work under pressure.

· Excellent technical and communication skills both written and verbal

  • Good knowledge of      engineering terminology that applies to document control, and principles      of sign off, revision control and title block information that applies to      drawings, documentation, and correspondence.

  • Excellent organisational skills and      familiarity with effective filing.

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Additional Requirements


· Interfacing with internal and external stakeholders to ensure project information requirements are secure and communicated in a timely manner. Promote audit and assurance to ensure information integrity is maintained.

· Implement Governance Processes for Storage, Management and Tracking of business documentation & documents in respect of RTT projects across the project lifecycle.

· Contribute to the development of document control procedures and practices and ensure that the Document Control Team on the Project(s) adhere to these procedures.

· Contribute to the disaster recovery and business continuity program of the Department.

· Participate in methods and techniques for improving quality, productivity.

· Update a MS Teams Central Document Management Repository with RTT Project Documentation.

· Responsible for electronic receipt, recording, tracking reporting, and routing of related documents in a timely manner.

· Maintain the Document Control database through continuous updates.

· Control Retrieval of Documentation & Maintain Confidentiality and Information Security.

· Coordinate project doc control requirements for RTT project portfolio and business partners

· Compile documentation lists as requested by client.

· Distribute workload on projects with guidance from Project Controls Manager.

· Provide Supervision; Customer Support; Ensure Project & Corporate Compliance with Document Management Policies and Procedures.

· Train and supervise document control staff on projects and coordinate between projects.

· Monitor all drawings, documentation and correspondence requirements as outlined by pre-set schedules to aid compliance to deadlines.

· Manage processes for drawings/documents and correspondence / information Knowledge transfer.

· Develop a program to upskill / train the organisation staff over the next 12 months.

All CVs should be emailed to

Closing date: 14 April 2022.

Detailed Description

A reputable client in the petroleum industry is looking for a Lead Controller in Durban.

Ziyana Business Consulting and Training Team

About the Company

Ziyana Business Consulting and Training is a fully integrated solutions provider dedicated to consistently providing high customer satisfaction by rendering excellent service, and furnishing an enjoyable atmosphere at an acceptable price/ value relationship.

We also maintain a friendly, fair, and creative work environment, which respects diversity, ideas, and hard work. We are 100% black owned and majority black female owned. We are an accredited training provider with Services SETA being our primary SETA. We are affiliated with the SABPP as well as APSO.

Ziyana Business Consulting and Training is a people management solutions provider. Our business is people centered and solutions driven. As a solutions provider, Ziyana Business Consulting and Training goes beyond the call of duty to gain understanding of our client’s strategies, the markets in which they operate in and the skills they need to achieve their business objectives.

We assist organizations develop their employment value proposition (EVP). For SMMEs and organizations that lack HR capacity, we provide a holistic people management solution. For larger organizations, we assist the HR department with specific interventions whilst transferring skills, knowledge and experience, supported where necessary by formal training programmes.